County Board Governance
Tools for the Journey
This webpage is meant to be read with, and support , The Trustee Handbook, published by CCBE in December 2022. Each copy is $27, and that fee covers the cost of printing, shipping and handling. If you need a copy of the Trustee Handbook, please email firstname.lastname@example.org to place an order and provide payment information.
Despite sharing the same mandates, the local contexts of counties and county offices vary greatly. Considerations for rural counties with smaller budgets and smaller constituencies will be understandably – and necessarily – different from those of large urban counties like Los Angeles and Alameda. Consequently, CCBE recognizes that each’s needs will be similarly varied. Regardless of their size or setting, county boards of education and county superintendents may benefit from the number of existing collaborative tools, draft policies, and approaches that have helped assist in developing effective, shared governance structures. These include the following:
1. COE Budget Development and Approval – Policies and Practices
The process by which the county budget is adopted depends upon the fiscal dependence or independence of the county office of education. Today, three County offices are fiscally dependent on the county board of supervisors – Alpine, San Benito, and San Bernardino. The remaining 55 county offices are fiscally independent. Sample CBOE Budget Policies:
2. Sample Board Bylaws 9000
3. Shared COE Vision, Mission, and Strategic Goals
4. Examples of a COE Governance Compact
5. Examples of County Governance Calendars
6. Board Committees and Representatives or Liaisons on Advisory Committees
9130 Board Bylaw – County Board Committees
The County Board may establish Board committees on matters within its jurisdiction. The County Board shall define the duties, responsibilities, authority, and terms of a Board committee at the time of the committee's establishment. Unless specifically authorized by the County Board to act on its behalf, Board committees shall act in an advisory capacity only.
A standing committee is a continuing committee established by a motion and vote of the Santa Clara County Board of Education (County Board) with general authority to consider issues which fall within the County Board's subject matter jurisdiction.
Standing committees with a continuing subject matter jurisdiction include, but are not limited to, those responsible for providing advice on finance, budget, audits, contracts, personnel matters within the County Board's jurisdiction, Board policy, governmental relations, curriculum development and program evaluation, at the County Board's request.
9140 Board Bylaw – Board Representatives or Liaisons
The Santa Clara County Board of Education (County Board) may appoint any of its members to serve as its representatives on Santa Clara County Office of Education (SCCOE) committees or advisory committees of other public agencies or organizations. Due to open meeting law requirements, a majority of the County Board shall not be appointed to serve on the same committee.
(cf. 9130.1 – Standing Committee)
(cf. 9270 – Conflict of Interest)
(cf. 9320 – Meetings and Notices)
When making such appointments, the County Board shall clearly specify, on a case-by-case basis, what authority and responsibilities are involved. County Board representatives shall not grant SCCOE support or endorsement for any activity without prior County Board approval.
If a committee discusses a topic on which the County Board has taken a position, the County Board member may express that position as a representative of the County Board. When contributing individual ideas or opinions on other topics, he/she shall make it clear that he/she is speaking as an individual, not on behalf of the County Board.
7. Examples of Board Agenda Structure
||Santa Clara County Board of Education
Wednesday, March 1, 2023 | Regular Board Agenda (#2315)Regular Meeting #(2315)
Santa Clara County Office of Education | 1290 Ridder Park Drive, San Jose, CA 95131, San Jose Room – 5:00 p.m.
Any individual who requires disability-related accommodation or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2).
||Placer County Board of Education
Thursday, March 9, 2023
Board of Education Regular Meeting, 5:00 p.m. | Burns Room | 360 Nevada Street, Auburn, CA 95603 | Ms. Oliver will participate via teleconference from 1040 Garrett Road, Gold Run, CA 95717
1. SCCBOE CALL TO ORDER
A. Livestream the Board Meeting: https://tinyurl.com/sccboardmeeting
B. Pledge of Allegiance
C. Roll Call (Including Action on Absences if Necessary)
D. Set the Agenda
2. EMPLOYEE OF THE MONTH
3. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE SANTA CLARA COUNTY BOARD OF EDUCATION
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
4. CONSENT ACTION ITEMS
5. COUNTY BOARD OF EDUCATION MEMBER REPORTS
6. INFORMATION/DISCUSSION ITEM
7. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 1 case
8. OPEN SESSION (Immediately Following Closed Session)
A. Report of Actions Taken in Closed Session
9. INFORMATION ITEMS
A. First Reading of Board Bylaw 9110 Terms of Office
10. BOARD MEMBER COMMITTEE REPORTS
11. SUPERINTENDENT'S REPORT
12. FUTURE AGENDA TOPICS
A. The next Santa Clara County Board of Education regular meeting is scheduled for March 15, 2023.
||1. OPENING ITEMS
1.1 Call to Order and Roll Call
1.2 Pledge of Allegiance
1.3 Public Comments
2. SPECIAL RECOGNITION
3. SETTING DIRECTION – CONSENT AGENDA
4. SETTING DIRECTION
4.1 ACTION: Consideration of Resolution No. 03-2023-01 Court and Community School Funding
4.2 ACTION: 2023 California School Boards Association (CSBA) Delegate Assembly Ballot – Region 4
4.3 INFORMATION: Ad Hoc Committee Update – Governance Retreat Planning
4.4 INFORMATION: Placer County Board of Education Governance Calendar
5. PROGRAM AND OPERATIONS
5.1 INFORMATION: Ackerman Charter School District Annual Update/Presentation
5.2 INFORMATION: Pathways Charter School Annual Update
5.3 ACTION: Charter Schools Annual Oversight Report for Pathways Charter School and Ackerman Charter School District
5.4 ACTION: Ninth Through Twelfth Grade History/Social Science (HSS) Adoption
6. COMMUNITY ENGAGEMENT
6.1 REPORT: County Superintendent of Schools Activities Involving the County Office of Education
6.2 REPORT: Board Members Comments
6.3 DISCUSSION: Future Agenda Items As Suggested by Members of the Board of Education
6.4 INFORMATION: Future Meeting Dates
7.1 Adjourn the Meeting
8. Five Major Themes of Good Governance
Lead into the future effectively with The Governance Core approach!
Designed to guide educational leadership past difficult and formidable challenges, the governance system outlined in this book will lead to school districts and schools operating at the highest levels of effectiveness. Davis Campbell and Michael Fullan call for school boards, superintendents, and school leaders to work cohesively with the same mindset to raise clarity, status, and efficacy. Practical and authentic, The Governance Core is based upon the following areas. Purchase the Governance Core here.
- A governance mindset
- A shared moral imperative
- A unified, cohesive governance system
- A commitment to system-wide coherence
- A focus on continuous improvement in the district
9. Additional Resources